TITLE:  Office Assistant – Library and Program Support

(Current Programs: Library, Academic Support, Occupational Therapy Assistant, Physical Therapist Assistant, Surgical Technology, and Med/Fire Rescue - Subject to change.)

 

 

QUALIFICATIONS:

 

1. Previous administrative assistant experience preferred.
2. Work experience in the program areas assigned a plus.
3. Appropriate knowledge and background of o?ce procedures.
4. Strong computer skills including data entry and word processing. 
5. Ability to work independently and use time wisely.
6. Excellent organizational skills and an attention to detail. 
7. Good people skills, including phone technique, with an a?nity for helping students. 

 

 

REPORTS TO:  Academic Support Coordinator, Department Supervisor(s), Vice President

 

 

PERFORMANCE RESPONSIBILITIES:

 

• Manage the library’s main circulation desk.
• Assist students and staff by checking items in/out, answering inquiries, and connecting users with appropriate services and resources.
• Manage, administer, and securely proctor student entrance exams.
• Support the librarian in tracking, ordering, processing, and maintaining library materials and resources.
• Provide administrative support to faculty and program supervisors in assigned departments.
• Manage and track budgets and invoices for assigned departments.
• Coordinate Advisory Board meetings, including preparing and distributing agendas, managing logistics, recording and transcribing minutes, and sharing notes with stakeholders.
• Assist with student internship and clinical agreements by communicating with students and industry partners, monitoring agreement completion, and maintaining documentation, as requested.
• Support departmental operations through scheduling, event preparation, data entry, and organizational tasks.
• Assist faculty in tracking student progress, including mid-term conferences, grades, and other key information to promote student success.
• Support faculty during program accreditation or certification processes, as applicable.
• Consistently perform tasks with accuracy, thoroughness, and attention to detail.
• Perform other duties as assigned.

 

The specific duties required may change based upon the unique factors of the departments supported.

    

 

TERMS OF EMPLOYMENT:

 

12 month position with salary and benefits set by the Watertown School Board.

 

Competitive benefits package including health, dental, generous leave policy, and South Dakota Retirement System eligibility through the Watertown School District.

 

Full details are available at the following link:

 

https://www.watertown.k12.sd.us/documents/business-office/human-resources/75690